Brokerage Coordinator
Salt Lake City, UT 
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Job Description

Job Title

Brokerage Coordinator

Job Description Summary

The Broker Coordinator is an administrative position reporting to the Operations Director and will serve as the support for three top producing fee earners. This position is responsible for support of client service activities such as pitches and proposals, transaction support, and fee-earner administrative support. The Broker Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Broker Coordinator will be viewed as a direct line of communication to the fee-earner themselves.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manage database such as Salesforce - Engage, Site Solutions, Costar / LoopNet, etc. on behalf of fee-earners
  • Coordinate with other departments based on the needs of the fee-earner
  • Provide sales, marketing and transaction support

Key responsibilities

Pitch and Proposal Coordination

  • Coordinate with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)
  • Attend weekly strategy sessions with fee-earner and other departments as necessary
  • Coordinate Marketing with respect to production of marketing materials when outside vendor is required for printing
  • Perform basic data gathering, such as property searches and site selections
  • Populate template market documents, such as tour books, property flyers, and brochures
  • Compile information to be used in periodic client activity reports
  • Handle client contact lists, including database management
  • Execute property tour logistics for showing, including coordination with fee-earner and/or licensed professional, scheduling meetings, and arranging any other accommodations that may be required (e.g., delivering food, reserving space)
  • Develop and mail/email general flyers or collateral on behalf of fee-earner
  • Schedule marketing events as well as photographs and aerials with third party vendors

Maintain CRM - Sales Force - Engage

  • Update Engage system on behalf of fee-earner
  • Research potential conflict of new pursuits
  • Coordinate with fee-earner on the timely delivery of necessary information for Engage maintenance
  • Enter new leads and opportunities into the Engage system and update accordingly
  • Provide Deal numbers as needed for the proper recording of pursuit and deal related expenses
  • Review Engage with fee-earner to ensure the accuracy of the information

Deal Documentation and Revenue Accounting

  • Follow up with all parties on the execution of deal related documents as required
  • Prepare deal related documents - internal for C&W as well as Case Study, Press Release and Just Sold communication and provide to fee-earner for review, approval, and delivery
  • Coordinate with Legal for review and approval when template documents are insufficient
  • Create deal sheet and provide to fee-earner and Director of Operations for review and approval
  • Package Deal Sheet with deal documentation and submit to Revenue Accountant for processing
  • Close Deal in Engage as required

Maintain and Manage Databases

  • Support population of Internal Listing Database on behalf of fee-earner
  • Inputting new listings into database and uploading all required information to include but not limited to property, availability, and rental rate information
  • Updating existing listings in database
  • Removing inactive listings in database
  • Coordinate with fee-earner for the collection of necessary information
  • Coordinate with fee-earner for the timely collection of necessary information to maintain third party sites
  • Assess outcome of listing databases and recommend edits/changes

Must be proficient with Microsoft Suite including but not limited to Excel, PowerPoint, Word and Outlook.

Background and Experience

  • Bachelor's Degree preferred (Business, Marketing, Communications, or Finance a plus)
  • 3+ years' experience in a professional organization or equivalent educational experience
  • Administrative experience for executive level professional for more senior positions preferred
  • Advanced knowledge of Microsoft Office
  • Intermediate knowledge of Adobe InDesign, Photoshop and Salesforce a plus

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment withoutregard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
Cushman & Wakefield is an Equal Opportunity / Affirmative? Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
3+ years
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